Creating single batches can be useful if you want to preview exactly what will go into the batch before actually doing it. Creating scheduled batches is beneficial in setting the system to automatically processing payments.
Almost everything in OLCC is grouped by clients, including Payment Processing accounts. Please select the client first from this list.
This is the actual payment processing account. This list includes both Credit Card and Check processing accounts. All items put into the new batch will be processed using the account selected here.
Items are automatically associated with a payment processing account by virtue of the campaign or product group under which they are sold. A user with administrator permissions may override these associations and put any items into a batch from any account. Checking this box enables this functionality.
This selection allows you to determine at which point items are eligible to go into a payment settlement batch. There are two modes:
In this mode, items will be fully paid for before they are shipped. In this case, items that are in a �Pay Ready� status will be eligible to get into a batch.
In this mode, items that are authorized and already confirmed shipped will be eligible to go into a settlement batch. The items would have to be in a status of �Shipment Delivered�. Alternately, items that have not already been authorized yet can be added to an Auth Only batch.
This is a filter to narrow down which items are eligible for the batch. The default is �All Items�, however you may want to select a batch consisting only of Debits (Sales Only), only Credits, or only Rush Items.
This selection determines the actual action to be done with the batch contents. There are three modes of batches which can be created:
An Auth-Only batch when processed will go out and get approvals (and put holds) on credit cards- which can then be settled at a later date.
A Settle-Only batch is made to collect the funds previously authorized by processing an Auth-Only batch, or performing a pre-authorization at the point of sale.
An Auth & Settle batch will complete the entire Sale transaction in one step.
After all the above filters have been selected, the Items that are eligible for payment processing will be shown in a preview window. This last option is used to determine how that preview will be presented. These can be broken down by the following:
This preview will show you all your eligible items listed by Product Group, or by another heading depending on what you chose for the Sorting & Grouping selection. Alongside the product groups, a preview of the total count and dollar amount of the items will be shown. Selecting the lines with the checkbox on the left will mark the chosen product group for inclusion in the payment batch.
The final step of the process is to actually create the batch. To start the process, hit the button marked Create Batch at the bottom of the screen. If successful, you will see a confirmation message similar to the one shown below which will be displayed in the results tab:
This step can be automated through setting up a schedule(s) and can be seen further in the Automated Schedules section.
To enter Multi-Batch creation mode, select Multiple Accounts from the Accounts drop down list.
Once this is done, the list of available filters will dynamically change to those needed for creating multiple batches.
Some of the filters such as Criteria and Mode are used the same way as when creating single batches. There are a couple of filters that are unique to Multi-Batch creation, and they are as follows:
After making these selections, hit the LOAD button to bring up the preview grid. From this preview grid, you can select which accounts should be included in the new Multi-Batch. It should look similar to this:
The final step of the process is to actually create the batches. To start the process, hit the button marked Create Batch at the bottom of the screen. If successful, you will see a confirmation message similar to the one shown here.